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Mangotsfield Secondary

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As you are probably aware, the one singular factor as to whether you child achieves at school is attendance.

The school has written a booklet for you explain all you need to know about Attendance at Mangotsfield School.


In addition we would remind you that medical appointments should be arranged before or after school hours. If this is not possible you should arrange any appointments to avoid 8.45am and 1.30pm, as this is when the student’s attendance is calculated.

I would like to remind you that the school will only authorise a two hour window for medical appointments. If for some reason you know that an appointment will take longer you need to e-mail me directly on T.Chard@mangotsfieldschool.org.uk

If a student has a medical appointment in the middle of the day they are expected to attend school either side of the appointment

Attendance Policy


  • To improve attendance and punctuality.
  • To aim continue to achieve the DfES set attendance targets.


  • To make attendance and punctuality a positive priority and a responsibility for all those.
  • associated with the school including parents/carers, pupils, teachers and governors.
  • To improve the overall percentage of pupils attending school, to decrease unauthorised and persistent absence and broken weeks.
  • To improve levels of punctuality to school and individual lessons.
  • To develop and implement a consistent system for gathering, monitoring, analysing and evaluating attendance data.
  • To provide advice, support and guidance to parents and pupils.
  • To implement a system of rewards for good and improving attendance.
  • To implement a system of sanctions including Legal Proceedings and Penalty Notices.
  • To operate effective partnerships with LEA/EWO and any other appropriate organisations to help monitor and improve attendance.
  • To effectively manage the return of pupils after a period of absence.


Based on the 1996 Act stating that…

All children of school age (5 –16) should receive a full-time education.
Children should be in school, on time, everyday the school is officially open unless the reason for the absence is unavoidable. Permitting absence from school without a good reason is an offence by the parent/carer. It is the responsibility of the parent/carer to ensure that their child is registered at a school and attends regularly and punctually.

  • Every half-day absence from school has to be classified by the school, (not by the parents) as either AUTHORISED or UNAUTHORISED.
  • This is why information about the cause of each absence is always required.
  • The aim is to achieve target of a 96% attendance rate.
  • The target Gap for PP students is 3.%.

Categorising absence

Absence codes will be used to indicate the reasons for absence in line with the LEA format. These will also be used to identify patterns of absence and to give consistency in analysis of absence data.

Authorised and unauthorised absences

Only school can authorise absence and not the parent/carer.

Authorised absences could be:

Illness, Medical problems, Bereavement, Study Leave, Religious Observance, Interviews,

Unauthorised absences could be:

  • Shopping trips, visiting relatives, Caring for family members, Day Trips, Waiting for repairs/deliveries and holidays.
  • Rewards.
  • Attendance certificates.
  • End of term awards.
  • Achievement invites.
  • Prom invites.


  • Attendance reports.
  • Meeting with parents/carer.
  • Warning letter for fast track prosecution.
  • Fast Track Prosecution procedures (see South Glos Education Welfare Service Guidance for parents and carers on the Legal procedures for Irregular Attendance at School).
  • Penalty Notices (see South Glos Education Welfare Service Guidance for parents and carers on the Legal procedures for Irregular Attendance at School).


  • Parents are responsible for their child arriving on time.
  • Any pupil late to school but arriving before 9.00 will be marked with an L code. The mentor will reduce a student’s break time if they are late to school.
  • Arrival 15 mins after registration will be counted as unauthorised absence and will be marked as U.
  • If persistent unauthorised lateness is an issue the school will send out a warning letter detailing the Fixed Penalty Procedures. If a further 10 unauthorised U codes occur then the school will request a fixed penalty notice.

Advice and support for parents and students

  • An information and advice sheet has been sent to all parents and will be given to the parents of any new students.
  • It is the responsibility of the school community as a whole to value and to work towards achieving improved attendance and punctuality.
  • In order to implement this policy comprehensively specific roles have been identified:
  • The schools governing body have identified the principles underlying the schools attendance policy.
  • The Head teacher has framed this policy which establishes an ethos of regular and punctual attendance.
  • The Deputy head has written and will lead on this attendance and punctuality.
  • The Heads of Year will work closely with the Assistant Head, tutors, parents/cares, pupils and EWO in order to fulfil the requirements of this policy.
  • The attendance Clarke will deal with the day to day running of the attendance systems including tracking, monitoring and provide data for the school to interpret evaluate and act upon.
  • The Deputy Head will have the responsibility to review overall achievement of the policy and to propose further developments as necessary.
  • A full list of roles and responsibilities and attendance procedures can be found in the staff handbook.

Relationship to Other Policies:

  • The Behaviour Policy.
  • The Teaching and Learning Policy.
  • The SEN Policy.
  • The Equal Opportunity.
  • Code of Conduct (Penalty Notices) South Glous.
  • The Anti-Bullying Policy.

Monitoring, Review and Evaluation:

The bodies consulted and to be consulted in the development and future revision of this document:

  • DfES.
  • LA.
  • EWS.
  • Parents via parental voice questionnaires.

Monitoring the implementation of the policy

Monitoring and implementing this policy will be the responsibility of the Deputy Head with responsibility for aspirations for learning.

  • This policy will be reviewed by the Governing Body annually.
  • The purpose of reviewing the effectiveness of the implementation and development of this policy are:
  • To ensure that all parents are aware of the attendance Policy.
  • To ensure that all school staff are aware of the workings of the policy.
  • To ensure that all pupils are aware of the attendance guidelines.
  • To monitor the rise in school attendance levels to meet the set targets.
  • To see an increase in the levels of punctuality of students.